Headquarters moves & new builds
Move-in day, with everything already working.
Office relocations and new headquarters, with the technology planned while the space is still being designed, scheduled with construction, and tested before the first person walks in.
Rough-in plan: what a build-out decides early
The notes follow the order construction needs them. Each one is cheap on the drawings and expensive once the walls close.
Phase Integration plans, designs and manages the technology for office moves, relocations and new headquarters: meeting rooms, networks and Wi-Fi, structured cabling, sound masking, lighting, cellular coverage and security, together with the closets, pathways and power they depend on. We run the project the way a general contractor runs a job, on the same schedule as the build-out.
The most expensive technology mistakes in a move are made before anyone thinks about technology: a network closet that's too small, no conduit to the street, ceilings with no room for cable, walls with no backing for the displays. Each one is cheap to get right on the drawings and expensive to fix once the walls are closed, so getting involved early is most of the job.
Decisions that can't wait
A build-out has a handful of moments when technology decisions have to be made, or they get made for you: before the slab is poured, before the walls close, before the ceilings go in. Miss one and the fix means coring concrete, opening finished walls or living with a compromise.
We put those decisions on the construction schedule from the start, alongside the architect, the general contractor and your IT team, so each one is made on time and the technology is ready for move-in instead of chasing the final finishes.
Design development
Room count and types, closet sizes and locations, power and cooling
A redesign once the plans are priced
Before the slab is poured
Floor boxes, slab cores and conduit to the street
Coring finished concrete, or no service entrance where you need it
Framing
Backing for displays and LED, conduit in the walls, sound walls around meeting rooms
Opening finished walls
Before the ceilings close
Cable trays and pathways, access points, speakers and sensors
Ceiling tiles out again in a finished space
Finishes
Devices mounted and connected, rooms programmed
Technology work still going on around the furniture
Before move-in
Every room and system tested and signed off
Problems found by employees on day one
What a move plan includes
- A technology program: rooms, closets, pathways and power
- Technology drawings coordinated with the architect's
- Internet and phone service ordered months ahead
- One schedule with the general contractor
- A commissioning checklist for every room and system
- Support on site during the move and the first days after
What a new office needs
- Technology in the design
- Meeting rooms, closets and pathways planned while the space is still being designed, so the layout supports them.
- Network closets with room to grow
- Closets stacked floor over floor, close enough to every desk for the cable runs, with power, cooling and space for the next upgrade.
- Internet ordered early
- New carrier circuits can take months to install, so service is ordered as soon as the lease is signed, with a second provider for backup.
- Pathways everywhere
- Conduit, sleeves and cable trays from the street to the closets to every room, sized for more than today's cabling.
- Backing in the walls
- Blocking behind every display and LED wall, framed in before the walls are closed.
- Power where the technology goes
- Outlets and circuits planned at every display, access point, camera and floor box.
- Cell coverage checked early
- A signal survey before move-in shows whether the building needs in-building coverage, while there's still time to plan it.
- Day-one support
- People on site during the move and the first days after, so problems are fixed before they slow anyone down.
On the same schedule as the build
- Involved before the design is final
- We join while the space is being designed, so the technology program shapes the plans instead of fitting around them.
- Coordinated with the architect and contractor
- Our drawings and schedule sit alongside theirs, so pathways, backing, power and deadlines line up.
- Planned with your IT team
- Your IT department keeps ownership of the network and its standards. We design what the building adds and plan the cutover with them.
- Tested before move-in
- Every room and system is commissioned and signed off before employees arrive, with support on site for the first days.
The systems we bring
- Audio Visual TechnologyMeeting rooms, town halls and lobby displays for the new space
- Structured CablingClosets, pathways, the backbone and every cable run
- Networking & Wi-FiThe network and Wi-Fi, planned with your IT team
- Acoustics & Sound MaskingSound masking and speech privacy for open and private offices
- LightingLighting and controls for the new space
- Cellular DASA signal survey and in-building cell coverage where it's needed
- Security & Access ControlAccess control, visitor management and cameras
- Technical SupportDay-one support and support plans after the move
More on corporate offices
Frequently asked questions
- When should technology planning start for an office move?
- As soon as the space is chosen, and before the design is final. Closet sizes, pathways, power, ceiling space and the internet service all need decisions early, and every one is cheaper to get right on the drawings than after the walls and ceilings close.
- How far ahead should we order internet service for a new office?
- Months ahead. New carrier circuits often take two to four months or more to install, longer if the building needs new fiber. Order as soon as the lease is signed, and plan a second provider on a separate path for backup.
- How big should a network closet be?
- Big enough for today's equipment and the next upgrade, with its own power and cooling. Closets are usually stacked floor over floor and placed so no cable run is longer than the 100-meter limit for structured cabling.
- What is technology commissioning?
- Testing every room and system against the design before handover: every display, camera, microphone, access point, cable and door reader. Commissioning before move-in means problems are found by the project team, not by employees on their first day.
- Can you work with our architect and general contractor?
- Yes. Our drawings and schedule are coordinated with the architect's and the general contractor's, so technology pathways, backing, power and deadlines are part of the build from the start.
- Should we reuse equipment from our old office?
- Sometimes. Displays, cameras and network equipment that still meet your standards and have years of life left can move. Older equipment often costs more to move and support than to replace. An inventory early in the project makes the call clear.
Planning a move or a new headquarters?
Tell us about the new space, the timeline and how many people are moving, and we’ll come back with a technology plan and a schedule that gets you to move-in day ready.