Why should companies standardize office technology?

Standards make every office work the same way. Employees don't relearn the rooms when they travel, IT supports one design instead of many, and each new site is faster and cheaper to deliver because the design work is already done.

What should an office technology standard include?

Room types with drawings and device lists, network closet and cabling standards, Wi-Fi coverage and capacity targets, access control and camera standards, lobby and signage, and documentation rules. It should also say how to adapt when a building doesn't fit the standard exactly.

What is a pilot site?

The first office built to the new standard. Everything is tested there with your IT team and adjusted before the rollout, so changes are made in one office instead of in every office after it.

How do you roll out technology across many offices?

Site by site, from one program schedule. Each site gets a survey so the standard fits the building, a local schedule timed with leases and renovations, and the same checklist before handover. Several sites can run in parallel.

Can older buildings follow the same standard?

Usually, with adaptations. The standard sets what each room and system must do, and the site survey finds where a building's ceilings, closets or power need a different way to get there. The result works the same way, even if it's built differently.

How is technology across many offices supported?

With central monitoring and one support plan. Every room and system reports to one place, so problems are often fixed remotely before anyone calls, and onsite support works from the same documentation at every site.

Corporate offices

Standards across multiple sites

One design, every office.

Room, network, Wi-Fi and security standards designed once, proven at a pilot site and rolled out office by office, so every location works the same way and IT supports one design.

Plan a project Call (877) 778-8885

Standards plan: three offices, one set of room types

Key plan: Every office in the portfolio

Every room is tagged with its standard: H huddle, C conference, B boardroom, N network closet, L lobby. Choose one to see it in all three offices.

Phase Integration plans, designs and manages technology standards and rollouts for companies with many offices: meeting room types, network closets, Wi-Fi, access control, lobby and signage standards, and the documentation and monitoring that keep them consistent. We run each rollout the way a general contractor runs a job, site by site, alongside your IT and real estate teams.

Without standards, every office ends up different: a different camera in every conference room, a different closet layout, a different access control system at each door. Employees relearn the rooms whenever they travel, and IT supports dozens of one-off designs. A standard turns each of those decisions into one that's made once and repeated everywhere.

Standards that travel

A good standard is specific enough to repeat and flexible enough to fit a building it has never seen. We write each one as a set of room types and system standards, with drawings, device lists and rules for adapting them, so a branch in an older building and a new headquarters tower end up working the same way.

The first site is the pilot. Everything is built, tested and adjusted there with your IT team, and only then rolled out. Each site after it is faster and more predictable, because the design work is already done.

Meeting room types
Huddle, conference and boardroom designs with device lists and positions
The same experience in every office, and one design for IT to support
Network closets
Rack layout, power, cooling, labelling and cabling
Any technician can work in any closet
Wi-Fi
Coverage and capacity targets, access point models and placement rules
Predictable performance in every office
Access control and cameras
Readers, door hardware, camera coverage and one management platform
One badge and one system for every location
Lobby and signage
Displays, wayfinding and visitor check-in
A consistent brand at every front door
Documentation
As-built drawings, labels and settings for every site
Faster support and easier changes years later

What a rollout program includes

A standards package for every room type and system
A pilot site built and tested before the rollout
A schedule site by site, timed with leases and renovations
A survey at each site so the standard fits the building
As-built documentation in one format for every site
Central monitoring and one support plan for every location

What a multi-site program needs

A written standard: Drawings, device lists and rules for each room type and system, so every site is built from the same design.
Rules for adapting it: Guidance for buildings that don't fit the standard exactly, so local changes don't turn into one-off designs.
A pilot site: One site built first and tested with your IT team, so changes are made once, before the rollout.
A survey at every site: Each building surveyed before design, so the standard fits its ceilings, closets and power.
One schedule for many sites: Rollouts timed with lease events, renovations and your IT calendar, with sites running in parallel where it makes sense.
Equipment bought to the standard: Equipment ordered across sites from the standard's device list, with spares that fit every office.
Consistent documentation: As-built drawings, labels and settings in one format, so support doesn't start from scratch at each site.
Central monitoring: Every room and system across every office visible in one place, so problems are fixed before someone reports them.

Built once, repeated everywhere

Standards with your IT team: Your IT team owns the network and its standards. We build the room and system standards around them, together.
Pilot, then roll out: The pilot site is where the standard is proven. The rollout starts only once it's signed off.
Site by site: Each site gets a survey, a schedule and a checklist, with the same team running the program from the first site to the last.
One support plan: Help desk, remote monitoring and maintenance across every location, under one plan.

The systems we bring

Frequently asked questions

Why should companies standardize office technology?: Standards make every office work the same way. Employees don't relearn the rooms when they travel, IT supports one design instead of many, and each new site is faster and cheaper to deliver because the design work is already done.
What should an office technology standard include?: Room types with drawings and device lists, network closet and cabling standards, Wi-Fi coverage and capacity targets, access control and camera standards, lobby and signage, and documentation rules. It should also say how to adapt when a building doesn't fit the standard exactly.
What is a pilot site?: The first office built to the new standard. Everything is tested there with your IT team and adjusted before the rollout, so changes are made in one office instead of in every office after it.
How do you roll out technology across many offices?: Site by site, from one program schedule. Each site gets a survey so the standard fits the building, a local schedule timed with leases and renovations, and the same checklist before handover. Several sites can run in parallel.
Can older buildings follow the same standard?: Usually, with adaptations. The standard sets what each room and system must do, and the site survey finds where a building's ceilings, closets or power need a different way to get there. The result works the same way, even if it's built differently.
How is technology across many offices supported?: With central monitoring and one support plan. Every room and system reports to one place, so problems are often fixed remotely before anyone calls, and onsite support works from the same documentation at every site.

Standardizing technology across your offices?

Tell us how many sites you have, what's in them today and what's changing next, and we’ll come back with a standards package and a rollout plan.

Plan a project Call (877) 778-8885

Standards across multiple sites

Standards that travel

Meeting room types

Network closets

Wi-Fi

Access control and cameras

Lobby and signage

Documentation